Entry Information

Details on entry fees, accommodation packages and team categories

Entry fee includes:

  • 3-days of mountain biking in UK’s top MTB destination 
  • Pre-race trail test ride: 10km mixed terrain familiarisation day
  • Water points and nutrition throughout the race route 
  • Professional on course tech support 
  • Daily post-stage recovery meal 
  • Rider Village at Dolgellau, food, drinks available and rider hub to share stories
  • Daily bike wash 
  • Safe overnight bike park in Dolgellau 
  • Welcome dinner and briefing
  • Rider gift
  • Finisher medal (for official finishers) 
  • Exclusive opportunity to qualify for the Absa Cape Epic 

Team Categories

Teams in the Open category will not qualify for age group leader jerseys in Masters and Grand Masters categories. 
 
Team age group will be determined by the age of the youngest rider in your team. 
Categories
Open Men (19+)
both riders in team are male
Open Women (19+)
both riders in team are female
Mixed
(Male and Female 19+) – one female and one male rider in team
Masters (40-49)
both riders are 40 years or older on 31 December of the year of the race
Grand Masters (50+)
both riders are 50 years or older on 31 December of the year of the race

ENTRY ONLY OPTION

Standard entry package, accommodation not included. 

TIER 1

2 August – 1 November 2021
£ 899 per team
  • 3-days of MTB racing
  • Pre-race 10km familiarisation day
RIDE ONLY

TIER 2

1 November – 1 January 2021
£ 949 per team
  • 3-days of MTB racing
  • Pre-race 10km familiarisation day
RIDE ONLY

TIER 3

2 January to close
£ 999 per team
  • 3-days of MTB racing
  • Pre-race 10km familiarisation day
RIDE ONLY
A Payment Plan option is available which allows you to pay the entry fee in three instalments. More on Payment Plan >>

ALL INCLUSIVE PACKAGE 

The all-inclusive package includes your team entry, 3-nights accommodation (Thu-Sat), breakfast and dinner at your hotel, daily massage (Fri/Sat) as well as bike service (Fri/Sat).


The accommodation will consist of a twin room (or two single rooms should you purchase the single room upgrade), in one of two hotels, both with compelling attractions.

Your bike will get professionally hand-washed, greased, adjusted and repaired after each stage. Any major repairs and parts will be charged for separately.

TIER 1

2 August – 1 November 2021
£ 1899 per team
  • Standard Entry
  • Basic Bike Service (25min)
  • All Dinners
  • Accommodation
  • Daily Massage (25min)
ACCOMMODATION

TIER 2

1 November – 1 January 2021
£ 1949 per team
  • Standard Entry
  • Basic Bike Service (25min)
  • All Dinners
  • Accommodation
  • Daily Massage (25min)
ACCOMMODATION

TIER 3

2 January to close
£ 1999 per team
  • Standard Entry
  • Basic Bike Service (25min)
  • All Dinners
  • Accommodation
  • Daily Massage (25min)
ACCOMMODATION

Official Race Hotels

The Royal Ship Hotel

The Royal Ship Hotel is situated in the heart of the old Market Town of Dolgellau, a 2min walk from the race hub and start/finish location. It is an early 19th century Coaching Inn, with comfortable and stylish rooms. 

 

George III Hotel

George III Hotel is 2.5mi away, but superbly situated at the head of the magnificent Mawddach estuary. It is said to be one of the most beautiful in Europe. Built in 1650, it was converted from a ships chandler service to a hotel in 1890, and since recently refurbished to a very high standard.  

A free hotel shuttle to the race village is available.

Additional Optional Extras

PRICE DESCRIPTION
£120.00
Daily Team 25min Massage (Fri/Sat)
£160.00
Daily Team Basic Bike Service (Fri/Sat)*
£550.00
Single Room upgrade (only available to those who purchase all-inclusive package)
£12.00
Supporters Welcome Dinner Ticket**

*Your bike will get professionally hand-washed, greased, adjusted and repaired after each stage. Any major repairs and parts will be charged for separately.

All optional extras are purchased in your Active profile when you register.

Payment plan

Riders who register on or before 1 November 2021 may choose to pay by a three-part payment plan option.
Riders will be charged the current price of the level in three instalments. To choose the payment plan, the rider must select the payment plan on the payment page during online registration. Please note that after registering through the payment plan option, you will receive a receipt email for the first Active payment. The confirmation email will only be sent after the third and final payment is received. All three payments must be completed for an rider to compete – partial payments will not be refunded or redeemed as race entries. Riders who choose the payment plan may also use the deferral option mentioned above once all three payments have been completed.
 
  • Payment 1 (50%): At the time of registration
  • Payment 2 (25%): Due by 31 March 2022
  • Payment 3 (25%): Due by 30 April 2022

Deferral Policy

Deferral rules: 

  1. The deferral option is available to athletes that signed up within the first 90 days from the opening of registration  for the general entries  of the Cymru MTB Classic.
  2. A deferral is only possible to the same race in the  following year.
  3. Deferrals are only available for the whole team and not for individual riders within a team.
  4. The deferral option is not available for  complimentary and sponsored race entries.
  5. Athletes who elect to defer their entry forfeit any right for a partial refund or insurance refund.
  6. The deferral may only be used once.
  7. All deferral requests will be available until April 30th 2022.
  8. Athletes electing to use the payment plan may also utilize the deferral option, but only once all three payments have been completed.
  9. A deferral is also excluded for athletes who paid the entry fee in whole or in part by redeeming a voucher credit at the time of registration.

Deferral Process: 

To complete your deferral, please use the following steps: 

  • STEP 1: Before 45 days prior to race day, fill out the deferral form here. Please note: The form needs to be submitted by the team captain.
  • STEP 2: After submitting the form, the team captain will receive an automatic email from active.com confirming that we have received your deferral request. In the case you have not received an email please contact [email protected] or fill out the form again (please also check your junk folder for this email).
  • STEP 3: If you are eligible for a deferral, we will cancel your registration to this year`s Cymru MTB Classic within 5 working days and fully refund the additional purchases. You will also receive an email to confirm this.
  • STEP 4: One week before General Entries open for the event you are deferring into, we will send you an email with a personalized registration link to sign up at no cost.
  • STEP 5: You must redeem your entry within 30 days of receiving that email. Any unredeemed links after 30 days will become void.

Withdrawal Policy

Withdrawal Rules: 

  1. If you are unable to find a substitute  rider/team, withdrawal requests must be sent to [email protected] during the following time frames in order to be eligible for a partial refund:
    a) Until March 31st 2022: 50% refund of the total entry fees (including Active fee)
    b) Until April 30th 2022: 25% refund of the total entry fees (including Active fee)
    c) From May 1st 2022: no refund
  2. If you should depart early for any reason whatsoever, the price for the booking cannot be refunded.
  3. When choosing the payment plan, you cannot claim for any partial refund.
  4. Athletes wishing to withdraw may attempt to establish that the damage sustained by the organizer from his/her withdrawal is lower than the agreed-upon amount withheld by the organizer pursuant to these regulations.
  5. Please note that all additional items purchased during registration will be refunded at 100% up until 45 days prior to the race, except where they have already been sent to the athlete.
  6. Licenses can only be refunded in the case of a withdrawal within the refund deadline. If you purchase a national mountain bike license by your federation the one-day license cannot be refunded.
  7. Athletes who paid the entry fee in whole or in part by redeeming a credit voucher at the time of registration, are not eligible for a refund
  8. Refunds will be issued to the credit card used during registration unless it is explicitly stated in the withdrawal request that you want a bank transfer. When transferring to a bank account the account holder and the athlete withdrawing must be the same person. If we refund to a bank account, the transfer can take up to 6 weeks.
  9. A refund is also excluded for athletes who paid the entry fee in whole or in part by redeeming a voucher credit at the time of registration.

Withdrawal Process: 

To complete your withdrawal, please use the following steps: 

  • STEP 1: Before 45 days prior to race day, fill in the form that you can find in the following link.
  • STEP 2: After submitting the withdrawal form you will receive a confirmation email from Active.com confirming that we have received your request. In case you have not received this please contact [email protected] or fill out the form again (please also check your junk folder).
  • STEP 3: We will process your request within 5 working days. Refunds will be issued to the credit card used during registration unless it is explicitly stated in the withdrawal request that you want a bank transfer. When transferring to a bank account the account holder and the athlete withdrawing must be the same person. If we refund to a bank account, the transfer can take up to 6 weeks.
  • STEP 4: You will receive a confirmation email from Active.com once your withdrawal is completed

Rider Change: Rules & Processes

Rider change: 

  1. If  a team member cannot participate due to sickness or injury, a substitute team member can register in that person’s place. Both team members can be substituted. The following fees apply:
  2. Until March 31st prior to race day:  £25
  3. Thereafter: £40

Rider change Process: 

To complete your transfer to  another rider, please use the following steps:

  • STEP 1: Before race week, the rider  withdrawing from the race must inform us by contacting the race office at [email protected]   and include the full details (name, last name and email) of new the team member.
  • STEP 2: We will process your request within 5 working days.
  • STEP 3: We will cancel the first rider.
  • STEP 4: The new rider will receive an invitation from Active.com with a registration link.
  • STEP 5: The new rider must complete the form and pay the change fee.
  • STEP 6: The new rider will receive a confirmation email from Active.com.